Account overview
Menu Acquisitions > Accounts
This view displays all accounts for the active library with the following information:
- The account's name (with link to its detailed view)
- Account number
- Amount: total amount for this account
- Available: the amount actually available, i.e. with the amounts in the children accounts deducted
- Engagement: engaged amounts from order lines associated with this account that have not yet been received
- Expenditure: amounts actually spent from order lines associated with this account that have been received
- Balance: the avalaible amount, after deduction of engagements and expenditures
Create an account
Menu Acquisitions > Accounts > Add
| Field | Description |
|---|---|
| Nom | Account name |
| Account number | Number used internally in the accounting system |
| Parent account | Parent account for a subordinate account. The parent account must contain at least the sum of all its children accounts. |
| Allocated amount | Amount allocated to account, deducted from the budget amount |
| Encumberance exceeding | The exceedance percentage of account amount that linked pending orders can reach (automatic blocking is not yet implemented) |
| Expenditure exceeding | The exceedance percentage of account amount than linked paid invoices can reach automatic blocking is not yet implemented) |
Transfer an amount to another account
Menu Acquisitions > Accounts > Transfer funds
This function allows you to transfer an amount from one account to another without making any mistakes. The system checks that the amount is available in the original account, and ensures that the library's total budget is not altered by this operation.